Checklist for FAS Managers and Department Administrators

Before Returning to Campus
 

  1. Determine staff who need to be on campus due to critical business needs and in compliance with University Coronavirus Workplace Guidelines for office capacity. Please consult Harvard’s guide for Managing Onsite Work if you are unsure if a position is essential.
    • All units with employees returning to work on campus must be approved by the Ad Dean.
    • Discuss remote or on-campus work with applicants before hiring for open positions.
    • Notify your HR consultant of any returning staff member(s).
       
  2. Complete and submit the FAS Re-Occupancy Planning Form to your local/divisional Ad Dean or unit leader.
     
  3. Send employee a Return to Campus letter and share appropriate resources, including the Checklist for Employees, FAQs for Employees, and FAS Community Commitment, which will need to be signed and returned to you.
     
  4. Determine if there is any shared space or equipment that staff will need use and how best to schedule utilization.
     
  5. Procure necessary cleaning supplies and PPE (Personal Protective Equipment) from your building manager. Local units are responsible for procuring necessary PPE supplies from Physical Resources. FAS Department Administrators are the liaisons with building managers.
     
  6. Through the “My Teams” tab at the top of the  Harvard Training Portal, verify that returning staff have completed either the COVID-19 Safety Awareness Training or the Lab COVID-19 Awareness Training before returning to campus.
     
  7. Be aware of Massachusetts’ travel and quarantine policies for returning residents and visitors.
     
  8. Notify returning staff member(s) that they need to have completed baseline viral testing if on campus four hours per week.
    • The test should be taken as soon as possible, ideally within two to three days prior to or after the date of return to campus, but no later than two weeks after arrival. We encourage any essential worker who has not received a baseline test to schedule one as soon as possible.
    • Test results from outside providers will not be accepted.
       
  9. Address employee concerns, if any, regarding protocols for on campus work in general and specific to their locations. Contact your HR Consultant for guidance if staff member has concerns about returning to campus.
     
  10. Ensure returning staff are informed about where to pick up mandatory face masks and regarding cleaning protocols for their own workspace and communal spaces (restrooms, kitchens, etc.).
     
  11. Confirm the staff member is aware of the requirement to use the Crimson Clear mobile app to attest to their own health each work day. A paper form is available if staff are unable to access Crimson Clear.
     

After Returning to Campus
 

  1. Staff who have returned to work on campus will be required to utilize Crimson Clear mobile app or submit the paper form before starting work each day.
     
  2. Regularly monitor that staff are complying with health and safety measures and engage with them if they have concerns or if you see violations of standard protocols. If you have questions, contact your HR consultant.