Exceptional Performance Bonus Awards

Managing at FAS

As in prior fiscal years, in FY23, each FAS division/area was allotted 1% of their non-union payrolls to fund bonus awards for non-union employees. (See Faculty of Arts & Sciences Fiscal Year 2023 Budget Assumptions for Units, p. 10, paragraph C.)

As we did last year, this year we are providing a performance bonus option, in addition to the usual spot and project bonuses that divisions and departments have been awarding from their bonus budgets. Please note that this 1% allotment is the same budget that has been provided in prior years, not an additional allotment.

Exceptional Performance Bonus Awards are FAS performance bonuses designed to recognize and reward documented exceptional performance and effectiveness in FY23. The intention of this bonus award program is to recognize the exceptional FY23 performance of eligible FAS staff. Like the traditional local bonus awards, the Exceptional Performance Bonus Awards will be determined and awarded locally by the divisions/departments.

FAS managers may recommend eligible employees for an award based on documented exceptional performance (i.e., rated as Exceptional Impact in the completed ePerformance document) of the employee that meets or exceeds the following criteria:

Contributions have significant and consistently exceptional impact and value to the department and/or the organization. Makes unique, often one-time achievements that measurably advance progress towards organizational goals and/or result in major improvements. Easily recognized as a role model by high-performing peers. Viewed as an excellent resource to provide expertise, guidance, advice, mentorship, or support to others. Demonstrates a range of high-level capabilities and actively takes on higher levels of responsibility.

FAS staff members eligible for Exceptional Performance Bonus Awards are:

  • Benefits-eligible, full-time or part-time staff (a pro-rata amount should be awarded to part-time employees)
  • Exempt or non-HUCTW, non-exempt staff (HUCTW employees are not eligible)
  • Hired as of July 1, 2022
  • Pay grades 47 through 90
  • Rated by manager as Exceptional Impact in FY23 performance review form

IMPORTANT: Recipients should be reflective of our diverse FAS staff, across all demographic dimensions, job functions, and grade levels. At the FAS, we are intentional about creating a community where diversity, inclusion and belonging (DIB) can thrive. We should look to reflect this same intentionality in our recognition of talented staff. Similarly, please strongly consider individuals who have demonstrated excellence in creating and maintaining an environment where DIB can thrive, as this makes the FAS better prepared to serve our mission of excellence in teaching and research.

As these performance bonuses are tied to FY23 performance, all Exceptional Performance Bonus Awards should be processed in Aurora by June 22, 2023, made effective June 22, 2023, and coded as pensionable performance bonuses (earnings code BPV) using the normal departmental costing.

All FAS non-union staff members at all grade levels are eligible to receive a performance bonus.

While each division will manage its own review and awarding of bonuses, they need to be processed in Aurora by June 22, 2023.

As you manage the nominations and awards, we encourage you to work with your HR Consultant for their input and guidance.