Being on Campus During COVID-19

As we continue to support the FAS mission of excellence in teaching and research, the safety and well-being of FAS staff members is our highest priority. From University-level policies to department coordination to individual actions, we all have a role to play in fostering a safe, healthy environment at FAS.

While most FAS staff will continue to work remotely, some may be advised that they should plan to be on to campus in order to perform their jobs. Other FAS staff members may need to be on campus for more limited periods of time (to attend a meeting or to retrieve something from the workplace). All FAS staff members and managers planning to be on campus should be aware of the policies and guidelines below.

Being on Campus During COVID-19

Before Being on Campus

Approval Process for Working on Campus

Managers should review their staff’s roles and responsibilities to determine which employees, if any, need to be on campus for any length of time. If so, the manager needs to complete and submit the FAS Re-Occupancy Planning Form to their local ad dean or unit leader.

All FAS staff, without exception, must receive approval from their local ad dean or unit leader in order to be on campus. FAS Re-Occupancy Planning Forms include a business justification for being on campus, as well as a proposed office schedule, if applicable.

Once approved, employees and managers should review the Being on Campus During COVID-19 Checklists (for employees and for managers/department administrators) for information regarding the necessary steps to take prior to being campus.

All staff members who plan to be on campus should review and sign the FAS Community Commitment, which reviews the COVID-19-related policies and protocols, as well as individual responsibilities for FAS employees.

COVID-19 Awareness Training

All FAS staff members should take the COVID-19 Safety Awareness Training or the Lab COVID-19 Awareness Training, depending on their work setting. These courses provide an overview of basic COVID-19 safety precautions and guidance for all Harvard staff and personnel as required by a Commonwealth of MA order.

COVID-19 Testing

Viral COVID Test

Employees with a regular on-campus presence and who meet the eligibility listed below must get tested prior to being on campus. Individuals should get tested as soon as possible, ideally within 2-3 days prior to or after the date of return to campus, but no later than two weeks after arrival. Regular testing will be required for employees who plan to be on campus for more than four hours per week.

All staff members should ensure they are familiar with the testing requirements that apply. More information on testing, including frequency of regular testing and unobserved testing, is available at the HUHS website and Harvard’s Coronavirus resources website.

Crimson Clear

Every day they plan to be on campus, staff members should use Crimson Clear (or the paper form) to attest that they are symptom-free and have not had recent exposure to someone with COVID-19. This should occur before the employee enters any Harvard facility.

When an individual successfully completes Crimson Clear, they will receive a “clear” pass, valid for 23 hours. If they are not cleared, they will receive follow-up from an HUHS clinician to determine next steps before they can re-enter Harvard facilities.

Working on Campus

Getting to Work

COVID may have changed the way you decide to commute to campus. Please review the Harvard Parking and Transportation website in order to receive up-to-date information about on-campus parking options, public transit options, and more.

Health and Safety at Work

Each FAS staff member plays a necessary role in maintaining health and safety standards. That includes:

  • Wearing a face covering while on campus, in public or in the presence of others.
  • Complying with COVID testing policies and other related COVID guidelines and protocols.
  • Taking part in HUHS COVID contact tracing as appropriate.
  • Maintaining physical distance from colleagues where necessary and appropriate, ideally by six feet or more.
  • Washing hands regularly for twenty seconds with soap and water.
  • Staying home when sick.

Managers also have a responsibility to ensure that staff members are working in a safe environment. This can be done by staggering schedules to reduce the number of staff in a workspace, allowing employees to continue to work remotely where appropriate, and finding alternative workspaces to reduce shared contact surfaces.

Additionally, Harvard’s offices of Environmental Health & Safety and Physical Resources have been working to ensure that FAS buildings are appropriately ventilated and that their HVAC/plumbing/etc. systems are functioning safely.

Being on Campus During COVID-19 Toolkit

If you or your staff plan to be on campus for any length of time, please review the information below and make sure you’re familiar with any related policies, guidelines, and steps needed to keep our community safe.

Additional Resources for Being on Campus