Being on Campus During COVID-19

As we continue to support the FAS mission of excellence in teaching and research, the safety and well-being of FAS staff members is our highest priority. From University-level policies to department coordination to individual actions, we all have a role to play in fostering a safe, healthy environment at FAS.

While the University has announced that staff who are still working remotely are authorized to return to campus on Monday, August 2, 2021, this will look different for each department and unit. All FAS staff members and managers planning to be on campus should be aware of Harvard's COVID-related campus access policies and guidelines.

Harvard is asking staff working remotely and on-campus, who have been vaccinated outside of Harvard, to submit a copy of their immunization card. More information on immunization card submission is below.

Being on Campus During COVID-19

Before Being on Campus

Approval Process for Working on Campus

Managers should review their staff’s roles and responsibilities to determine which employees, if any, need to be on campus for any length of time. If so, the manager needs to complete and submit the FAS Re-Occupancy Planning Form to their local ad dean or unit leader.

All FAS staff, without exception, must receive approval from their local ad dean or unit leader in order to be on campus. FAS Re-Occupancy Planning Forms include a business justification for being on campus, as well as a proposed office schedule, if applicable.

Once approved, employees and managers should review the Being on Campus During COVID-19 Checklists (for employees and for managers/department administrators) for information regarding the necessary steps to take prior to being campus.

All staff members who plan to be on campus should review and sign the FAS Community Commitment, which reviews the COVID-19-related policies and protocols, as well as individual responsibilities for FAS employees.

COVID-19 Awareness Training

All FAS staff members should take the COVID-19 Safety Awareness Training or the Lab COVID-19 Awareness Training, depending on their work setting. These courses provide an overview of basic COVID-19 safety precautions and guidance for all Harvard staff and personnel as required by a Commonwealth of MA order.

COVID-19 Testing

Viral COVID Test

Employees with a regular on-campus presence and who meet the eligibility listed below must get tested prior to being on campus. Individuals should get tested as soon as possible, ideally within 2-3 days prior to or after the date of return to campus, but no later than two weeks after arrival. Regular testing will be required for employees who plan to be on campus for more than four hours per week.

All staff members should ensure they are familiar with the testing requirements that apply. More information on testing, including frequency of regular testing and unobserved testing, is available at the HUHS website and Harvard’s Coronavirus resources website.

Crimson Clear

Beginning May 29, 2021 Harvard will no longer require daily Crimson Clear attestation for everyone coming to campus. However, staff should complete Crimson Clear if they have or may have been exposed to the coronavirus, have tested positive for the coronavirus, or are experiencing symptoms. Please note that the Massachusetts Department of Public Health still requires persons working in a healthcare setting to complete self-attestation every day they are on-site.

When an individual successfully completes Crimson Clear, they will receive a “clear” pass, valid for 23 hours. If they are not cleared, they will receive follow-up from an HUHS clinician to determine next steps before they can re-enter Harvard facilities.

Working on Campus

Getting to Work

COVID may have changed the way you decide to commute to campus. Please review the Harvard Parking and Transportation website in order to receive up-to-date information about on-campus parking options, public transit options, and more.

Health and Safety at Work

Each FAS staff member plays a necessary role in maintaining health and safety standards. That includes:

  • Wearing a mask indoors.
  • Complying with COVID testing policies and other related COVID guidelines and protocols.
  • Taking part in HUHS COVID contact tracing as appropriate.
  • Maintaining physical distance from colleagues where necessary and appropriate, ideally by six feet or more.
  • Washing hands regularly for twenty seconds with soap and water.
  • Staying home when sick.

As we work toward an eventual return to campus for FAS staff, please review the Guidance for On-Campus Activity for more information.

Additionally, Harvard’s offices of Environmental Health & Safety and Physical Resources have been working to ensure that FAS buildings are appropriately ventilated and that their HVAC/plumbing/etc. systems are functioning safely.

Harvard’s Vaccination Process

Harvard will require COVID vaccination for all Harvard community members, including faculty, staff, and researchers, who will have any on-campus presence. Exceptions will be provided for medical or religious reasons. Note that unvaccinated individuals may be subject to additional public health measures (e.g., masking, testing) above and beyond what is required of vaccinated individuals. Updates and information regarding the University’s vaccine requirement can be found at the University’s vaccine webpage.
 
If you have not yet submitted your vaccine information, there is an updated process using your HarvardKey to access the HUHS Patient Portal. This process is available to all Harvard students, staff, faculty, and researchers, even if you are not an HUHS patient. Instructions for submitting are available on the Verify Your Vaccination webpage. If you have already submitted your vaccine card to HUHS through email or Accellion Kiteworks, you do not need to resubmit it. Additionally, if you received your vaccination through HUHS, you do not need to submit any information, as HUHS already has your information on file. HUHS keeps individual medical information secure and confidential.

HUHS will hold COVID vaccine clinics beginning on Friday, May 7 from 10:00 a.m. to 3:00 p.m., at the Murr Center. Vaccine appointments are open to all students, staff, faculty, researchers, and HUHS patients and can be scheduled through the HUHS patient portal with your Harvard Key.  Additional information including instructions on how to schedule an appointment, dates and times for future vaccine clinics, and FAQs can be found on the HUHS vaccine webpage. Recent vaccination communications are also available in Spanish, Portuguese, Haitian Creole, and Chinese.

If you have any questions, please contact our FAS Vaccination Coordinator, Jeanette Sanchez Kamieneski at jesanchez@fas.harvard.edu

Additional Resources for Being on Campus