Administrator’s Atlas

New and changing systems, processes, and procedures are part of the FAS administrative landscape, and whether you are new to FAS or a long-time administrator, staying current in this area is critical.

These guides will provide you with a menu of the variety of resources available within the different functions within FAS. Use these functional maps to learn what resources and training are available and where they can be accessed.

Administrator Resources - Functional Maps

Functional Map for Administrative Operations

Materials covered in the Functional Map for Administrative Operations includes trainings and tools for:

  • Pcard
  • Corporate Card
  • Training (Roll Out)
  • Training (Steady State)
  • Administrative Support
  • Change/Project Management
  • Procurement
  • Risk Management

Functional Map for Faculty Affairs

Materials covered in the Functional Map for Faculty Affairs, which are for academic appointments, includes trainings and tools for:

  • Recruiting
  • Onboarding
  • Offboarding
  • Compensation
  • Leaves of Absence Administration
  • Faculty Job Changes: Reviews/Promotions/Retirements
  • Other

Functional Map for FAS Finance

Materials covered in the Functional Map for Finance includes trainings and tools for:

  • Purchasers and Approvers
  • Annual Sign Offs
  • Application Security
  • Systems
  • Onboarding for FAS Finance Staff
  • Payroll
  • Faculty Financial Advising
  • Listserv Management

Functional Map for the Graduate School of Arts and Sciences (GSAS)

Material covered in the Functional Map for the Graduate School of Arts and Sciences includes trainings and tools for:

  • Non-Resident Applications
  • Applications for Admission
  • Fellowships Applications
  • GSAS Policies
  • Registration and Enrollment
  • Dissertation Submission
  • Interdepartmental Recordkeeping
  • my.harvard
  • Teaching Appointments (Social Sciences and Humanities)

Functional Map for Harvard College

Materials covered in the Functional Map for Harvard College includes trainings and tools for:

  • Communications
  • Room reservations
  • Student Groups/DSO
  • Housing management
  • my.Harvard

Functional Map for Harvard International Office

Material covered in the Functional Map for the Harvard International Office includes trainings and tools for:

  • Incoming Scholars - Visa Issuance
  • Incoming Scholars Process/Requirements/Maintaining Status
  • New Administrator Orientation/Training
  • Immigration Updates
  • Scholar Departures/Extenstions
  • Student Employment
  • Student Extention

Functional Map for Information Technology

Materials covered in the Functional Map for Information Technology includes trainings and tools for:

  • Sign up for Emergency Notifications
  • Get Technical Help
  • Obtain Computers and Software
  • Email and Calendaring
  • Onboard new employees
  • Reserve Rooms
  • Share and Manage Files
  • Keep your Data Secure
  • Find the Application you Need
  • Manage your Phone
  • Manage Websites
  • Support Faculty in IT for Teaching
  • Support Faculty in IT for Research
  • Manage Course Catalog Listings
  • Manage Student Data
  • Conduct Polls and Surveys
  • Policies & Compliance

Functional Map for FAS Human Resources

Material covered in the Functional Map for Human Resources includes trainings and tools for:

  • HR Administration/Management
  • Recruitment Services
  • Onboarding (Staff)
  • Offboarding (Staff)
  • Compensation (Staff)
  • Leaves of Absence
  • Changes to Positions
  • Rewards and Recognition
  • Compliance (Title IX, Massachusetts Equal Pay Act)
  • Independent Contractors

Functional Map for the Office of Physical Resources and Planning (OPRP)

Materials covered in the Functional Map for the Office of Physical Resources and Planning includes trainings and tools for:

  • Building Operations
  • Sustainability
  • Faculty Appointments & Space Needs Planning
  • Furniture
  • Building & Space Inventory

Functional Map for Research Administration Services (RAS)

Material covered in the Functional Map for Research Administration Services includes trainings and tools for:

  • Forecasting faculty sponsored & non-sponsored accounts
  • Purchasers and approvers (P-card)
  • Sponsored systems (for DAs who do not have dedicated grants managers)
  • Sponsored overview (for DAs who do not have dedicated grants managers)