Functional Map for Administrative Operations

Below, please find information related to tools and trainings for Administrative Operations-related processes and procedures. For more information, please contact Joanna Miller.

Functional Map for Administrative Operations

Function Tools Training Training Type Contact/Website
Pcard Pcard Settlement System 1:1 Training In Person fasasap@fas.harvard.edu
Pcard Training Mandatory online training prior to receiving the Pcard Webinar PCard Overview
Corporate Card Concur Classroom training on Concur application In Person Processing Employee Reimbursements with Concur
Online guides and FAQs Guide
Training (Roll Out) New System Roll Out Classroom training for new users In Person Harvard Training Portal
Training (Steady State) Finance Fundamentals Six session course to explain "why's" of finances in FAS In Person
Concur Reimbursement and Corporate Card Training for new users In Person Processing Employee Reimbursements with Concur
OBI Financial dashboard training for new users In Person OBI Financial Dashboard Training
Chart of Accounts Harvard CoA training for new financial users In Person Chart of Accounts (FAS)
HUBS Budgeting training for new users In Person HUBS 101 Training (FAS)
HCOM Purchasing/Marketplace training for new users In Person HCOM Shopper Training (FAS)
PeopleSoft PeopleSoft time/absence reporting/approval and required reports In Person PeopleSoft Overview (FAS)
Travel/BCD&Travel Authorizations Oracle system travel training for new users In Person fasasap@fas.harvard.edu
Aurora FAS hiring/position management training for new users In Person
Tips and Tricks Sessions Advanced training/discussion for experienced users of Concur and OBI In Person
Administrative Support In person departmental help Assistance in the department with financial tasks In Person fasasap@fas.harvard.edu
Processing of invoices/reimbursements or other financial paperwork Assistance with financial tasks remotely Via Departmental mail fasasap@fas.harvard.edu
Change/Project Management Coordination of new project rollouts/Communication to FAS departments
  • FAS Office of Finance website
  • Admin Ops website
Guide
Procurement Exceptions to Policy Exception Request Form Via Email
STOAs (Short Term Operating Advance) Short Term Operating Advances Guide
Petty Cash Petty Cash Replenishment Guide
Contract Review Contact Andry McFall for assistance In Person Andry McFall: andry_mcfall@harvard.edu
Buy to Pay Upcoming procurement system In Person
Risk Management Mitigation of FAS risks Contact Katherine Gates with questions/concerns regarding risks to FAS In Person

Katherine Gates
kgates@fas.harvard.edu